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Purchase Order Forms

What Are Purchase Order Forms?

NCR (No Carbon Required) purchase order forms are a type of multipart form used for creating purchase orders in business transactions. They consist of multiple sheets of paper, usually two or three, with a special coating that allows information written on the top sheet to be transferred to the subsequent sheets without the need for carbon paper.

The benefits of using NCR purchase order forms include:

Efficient and convenient:

NCR forms eliminate the need for carbon paper, making the process of creating purchase orders faster and more convenient. You can easily create multiple copies of the same document without the hassle of manually inserting carbon paper between sheets.

Error reduction:

The use of NCR forms helps reduce errors and transcription mistakes. When information is written on the top sheet, it is automatically transferred to the subsequent sheets, ensuring that all copies contain the same information. This minimizes the chances of discrepancies and improves accuracy in record-keeping.

Cost-effective:

NCR forms can be cost-effective compared to traditional carbon paper-based forms. They eliminate the need to purchase separate carbon paper, which can be an ongoing expense. Additionally, the time saved by using NCR forms can lead to increased productivity and cost savings in the long run.

Professional appearance:

NCR forms provide a more professional and neat appearance compared to carbon paper-based forms. The copies produced are clear and legible, enhancing the overall presentation of the purchase order. This can contribute to better communication and understanding between parties involved in the transaction.

Duplicate records:

NCR forms enable the creation of duplicate records of the purchase order. This allows different stakeholders, such as the buyer, seller, and accounting department, to have their own copies for reference and tracking purposes. Having multiple copies ensures that everyone involved has access to the relevant information, streamlining communication and improving transparency.

Audit trail:

With NCR purchase order forms, it becomes easier to maintain an audit trail. Each copy of the purchase order serves as a documented record, facilitating the tracking of transactions and providing a paper trail for future reference or dispute resolution.

Overall, NCR purchase order forms offer convenience, accuracy, cost-effectiveness, and professional presentation, making them a popular choice for businesses engaged in purchasing activities.

What do Purchase Order Forms need on them?

  • The name and contact details of the buyer and supplier
  • The date of the order
  • A description of the goods or services being ordered
  • The number of goods or services being ordered
  • The price of the goods or services being ordered
  • Any delivery dates or other special instructions.

Once you’ve issued a purchase order, the supplier is usually obliged to provide the goods or services within the agreed timeframe. If they’re not able to do this, they may need to get your permission before proceeding. Similarly, if you need to make changes to the order (for example, if you increase the quantity), you’ll need to issue a new purchase order. Issuing purchase orders might seem like extra work, but they can save time and money in the long run by avoiding misunderstandings between buyers and suppliers.

How are purchase order forms made?

All of our purchase order forms are printed on carbonless NCR paper. You have a choice of 2-3 parts and choose printed in black or full color. Your purchase order forms can be either loose sets or in books. Binding choices are Stapled & Taped with wraparound covers, Coil Binding, Wire Binding or Padded sets with glue binding.

Do you still use carbon copy black transfer sheets for your PO’s? Switch to carbonless and Color Right Now will print your forms at our quick print center.

Color Right Now is a Calgary print shop that offers custom printing services and solutions for businesses of all sizes in addition to any industry. If you need great-looking business printing Calgary we are your go-to printing services in Calgary. Besides PO’s, we offer a wide range of services and provide extraordinary proficiency resulting in success for our customers.

How much do purchase order forms cost? 

Custom printed purchase orders come in a variety of quantity options, size options and paper options. Request an estimate today.

We design forms

Do you need tent cards but do not have a design? Color Right Now has you covered, check out our graphic design services! We have been proudly designing for schools, businesses, and organizations with printing for over 25 years.

You can design your own forms

Check out our HOW TO page to learn which free software’s we recommend to create your own digital print file for your project.

Visit us in-store

Color Right Now is one of the top-rated printing companies Calgary recommends for all your printing needs. We are located just outside of downtown Calgary in the beltline. To make it easy, we have free parking for our customers, come see us today!

Visit us online

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Questions?

Are you not sure what questions to ask when inquiring about having your next project printed? Our Frequently Asked Questions page answers all the most common questions people ask us.

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Contact us today, and a member of our team would be happy to make you a custom quote!

What Are Purchase Order Forms?

When you need to buy goods or services for your business, you’ll usually issue a purchase order form. This is a formal document that ensures that both you and the supplier are clear about what’s being ordered, and it can be used as a contract. Purchase orders are often raised in response to a quotation from a supplier, but they can also be used to order goods from a regular supplier that you’ve already agreed on terms. In most cases, purchase orders will include:

  • The name and contact details of the buyer and supplier
  • The date of the order
  • A description of the goods or services being ordered
  • The number of goods or services being ordered
  • The price of the goods or services being ordered
  • Any delivery dates or other special instructions.
  • Are numbered so that you can reconcile.

Once you’ve issued a purchase order, the supplier is usually obliged to provide the goods or services within the agreed timeframe. If they’re not able to do this, they may need to get your permission before proceeding. Similarly, if you need to make changes to the order (for example, if you increase the quantity), you’ll need to issue a new purchase order. Issuing purchase orders might seem like extra work, but they can save time and money in the long run by avoiding misunderstandings between buyers and suppliers.

How are purchase order forms made?

All of our purchase order forms are printed on carbonless NCR paper. You have a choice of 2-3 parts and choose printed in black or full color. Your purchase order forms can be either loose sets or in books. Binding choices are Stapled & Taped with wraparound covers, Coil Binding, Wire Binding or Padded sets with glue binding.

Do you still use carbon copy black transfer sheets for your PO’s? Switch to carbonless and Color Right Now will print your forms at our quick print center.

Color Right Now is a Calgary print shop that offers custom printing services and solutions for businesses of all sizes in addition to any industry. If you need great-looking business printing Calgary we are your go-to printing services in Calgary. Besides PO’s, we offer a wide range of services and provide extraordinary proficiency resulting in success for our customers.

How much do purchase order forms cost? 

Custom printed purchase orders come in a variety of quantity options, size options and paper options. Request an estimate today.

We design forms

Do you need tent cards but do not have a design? Color Right Now has you covered, check out our graphic design services! We have been proudly designing for schools, businesses, and organizations with printing for over 25 years.

You can design your own forms

Check out our HOW TO page to learn which free software’s we recommend to create your own digital print file for your project.

Visit us in-store

Color Right Now is one of the top-rated printing companies Calgary recommends for all your printing needs. We are located just outside of downtown Calgary in the beltline. To make it easy, we have free parking for our customers, come see us today!

Visit us online

Facebook  |  Twitter  |  Linkedin

Questions?

Are you not sure what questions to ask when inquiring about having your next project printed? Our Frequently Asked Questions page answers all the most common questions people ask us.